You probably know about Word's mail merge feature, and you might even use it to print labels or other documents, where some of the information changes (such as form letters). You can use the same feature with Publisher. Although you might not think of Publisher as an Office app, it comes with several different versions of Office. In this article, I'll show you how to print sequentially numbered tickets using Publisher and Excel. This article provides instructions for Publisher 2007, 2010, and 2013.
More Examples of Auto Fill of a Linear Series. Look at the sample worksheet below. In each case we entered the first two values so Excel could determine the step value. Example of Odd Numbers (column G): When the first two numbers are entered, Excel knows that the step value is 2 and autofills with odd numbers. This is a linear series. How to display a column of sequential number to visible rows only? Got this question from a friend. Her task is simple as shown below: I guess many people wanted to achieve the same thing but have no idea at all. Are you one of them? Actually, the solution is simple, simpler than you may have thought.
The Publisher document is a template, but you can download the Excel .xlsx example file. Matrimonial website source code.
Create the ticket in Publisher
You'll need to merge two documents: the Publisher document, or ticket, and an Excel workbook that contains the numbers you want to use to number those tickets. Please don't let the term mail merge intimidate you. Merging a Publisher document to generate sequential numbers is easy.
Now, let's create the Publisher document, or ticket, using a Publisher ticket template to simplify the example:
- In Publisher, choose New from the File menu.
- In the Search control, enter tickets.
- Double-click one of the ticket templates (Figure A).
Figure A - Save the file.
At this point, you'd start customizing the template's content, but we'll work with the template as-is.
Create the ticket numbers in Excel
The next step is to create the simple Excel workbook that contains the ticket numbers. Open a blank Excel sheet. Using Figure B as a guide, create the ticket numbering sheet and save it, making sure to note the new workbook's name and location. As we discussed earlier, the Excel workbook stores the ticket numbers. In this example, we'll create 11 tickets numbered 100 through 110. You'll need to update the ticket values for each merge.
Figure B
Enter tickets numbers into an Excel sheet.
Merge the numbers with the tickets
With the two pieces in place, you're ready to run the merge that generates the sequential numbered tickets. Return to the Publisher event ticket document and do the following:
- From the Publisher 2007 Tools menu, choose Mailings and Catalogs (Figure C).
Figure C - Next, choose Mail Merge (Figure D).
Figure D - Near the bottom of the pane, click the Next: Create or connect to a recipient list link. In this case, the recipient list is the list of values in Excel.
- Using the Select Data Source dialog, locate the Excel file. Double-click it, or select it and click Open.
- In the Select Table dialog, select the sheet that contains the values you want to merge. In this case, that's Sheet1 (Figure E), the default. Click OK.
Figure E - In the Mail Merge Recipients dialog, you have the opportunity to customize the list. We want all the numbers (Figure F), so don't uncheck anything before clicking OK. When applying this method to your own work, remember that you can exclude recipients at this point.
Figure F - Now, you'll define the actual merge values. In this case, it's the Ticket Numbers field in the selected Excel workbook. Drag the Ticket Numbers field from the merge pane to the document (Figure G). After dropping the field control, I pressed [Enter] to replace Microsoft with the <<Ticket Numbers>> field.
Figure G - Click the Next: Create merged publications link at the bottom of the pane.
- For this merge, click the Merge to a new publication link (Figure H). Merging is flexible enough to work with existing merge documents, but we need a new one.
Figure H - Publisher will replace the <<Ticket Numbers>> field with the values in the Excel sheet (Figure I). Click any of the page numbers at the bottom of the screen to see the ticket numbers change.
Figure I
The process is the same in 2010 and 2013, but you'll be using the ribbon:
- Click the Mailing tab. Then, choose Use Existing List from the Select Recipients option in the Start group.
- Repeat steps 3, 4, and 5 from the 2007 instructions above.
- After identifying the value source, you're ready to merge. Choose the Step by Step Mail Merge Wizard from the Mail Merge drop-down.
- Repeat steps 6, 7, and 8 above.
Print the numbered tickets
At this point, you're ready to load your card stock into the printer and print the tickets. I recommend that you preview the print job before sending it to the printer to make sure everything's in order. To print the tickets, do the following:
- Choose Print from the File menu. In Publisher 2010 and 2013, choose Print from the File tab.
- If the ticket is a single page, accept the default setting of 1 sheet. If you want to print multiple tickets on one sheet, click the Multiple pages per sheet option (Figure J).
Figure J - Click Print Preview to check the settings. (Publisher 2010 and 2013 does this automatically.) The ticket numbers should increase by one (Figure K) as they do in the Excel sheet. Publisher will generate enough pages to accommodate your entire list of values in Excel.
Figure K - Click Close to return to the ticket document (not necessary in 2010 and 2013).
- Select the right printer, if necessary, and print as you normally would.
Wasn't that easy? It seems complicated because there are several steps, but once you've done it, you'll never hesitate to do it again. Robbins pathology 10th edition pdf.
Remember that you must update the values in the sheet if you want to continue the numbering series with the next batch of tickets. For instance, if you want your next batch of tickets to start with 112, you'd open the workbook and change the value 100 to 112, and update the remaining values accordingly. Don't forget to save the workbook after updating the values.
Send me your question about Office
I answer readers' questions about Microsoft Office when I can, but there's no guarantee. When contacting me, be as specific as possible. For example, 'Please troubleshoot my workbook and fix what's wrong' probably won't get a response, but 'Can you tell me why this formula isn't returning the expected results?' might. Please mention the app and version that you're using. I'm not reimbursed by TechRepublic for my time or expertise, nor do I ask for a fee from readers. You can contact me at [email protected].
Also see
How to quickly insert unique sequence numbers in Excel?
Do you need to insert sequential numbers in Excel? Sometimes you may need to insert some special sequential numbers, such as 000-001, or with other suffix and prefix. Here we are going to guide you how to quickly create or insert sequence numbers in Excel.
Customize and insert unique sequence numbers with suffix and prefix
Insert random unique number with Kutools for Excel
Quickly insert custom sequence number in Excel range |
In Excel, you can use the auto fill to insert sequence number, but how to insert custom sequecn number in the cells? With Insert Sequence Number utility of Kutools for Excel, you can insert sequence number with prefix or suffix, Or continue the sequence number next time. Free Download! |
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Insert unique sequence number in Excel as 1, 2, 3,…
Although there is not a command to insert sequence numbers in Excel, you can insert sequence numbers in contiguous cells with clicking and dragging mouse.
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Step 1: Enter 1 in a cell, and enter 2 in a cell beside the first cell.
Step 2: Select both the cells, and drag the fill handle across the range that you want to fill.
With dragging this fill handle, you can also fill the column of cells with sequence numbers such as these formats: “000-001,000-002,000-003…” and the sequence numbers with prefix “KTE-0001, KTE-0002, KTE-0003… ”.
Notes: 1. This way is only able to insert sequence numbers in contiguous cells.
2. If you want to create the sequence numbers with suffix or prefix and suffix, this method will not work.
Customize and insert unique sequence numbers with suffix and prefix
The Insert Sequence Number utility of Kutools for Excel can help you customize and insert sequence numbers in contiguous cells, non-contiguous ranges of active worksheet, different worksheets, and different workbooks.
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Auto Serial Number In Excel
After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)
Step 1: Select the range you want to insert the sequence numbers.
Step 2: Click the Kutools > Insert > Insert Sequence Number.
Step 3: In the Insert Sequence Number dialog box, click the New button.
Step 4: And it will expand the dialog, in the lower left panel, create your own sequential numbers and specify the sequence name and prefix or suffix as you like. At the same time, you can preview the result of your customized sequence in the lower right list box. See screenshot:
Resident evil 3 epsxe free download. Step 5: Then click Add button to add your created sequence into above list box, and select the item that you are created, then clickFill Range button to insert the sequence numbers into the selected range. See screenshots:
The Insert Sequence Number utility makes it easy to insert unique sequence numbers into contiguous cells and non-contiguous ranges in Excel. What's more, you can continue inserting the sequence numbers next time in different worksheets and workbooks.
Demo: Insert sequence Number
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Insert random unique number with Kutools for Excel
If you want to insert numbers between 1-100 in to a range of cells randomly without duplicates as below screenshot shown, how can you quickly solve it? Here, Kutools for Excel’s Insert Random Data can help you handle it easily.
After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)
1. Select the cells you want to insert unique number randomly, click Kutools > Insert >Insert Random Data.
2. In the Insert Random Data dialog, type the number range you need into From and To, check Unique values checkbox.
3. Click Ok. The numbers are randomly inserted without duplicates.
Tip: If you do not need unique values, just uncheckUnique values. And theInsert Random data also can insert random dates, times, strings and custom list as you need.
Insert Random Unique Number
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Create Serial Numbers In Excel
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Auto Generate Serial Numbers In Excel
- Thank You Sir For giving me information about create series in excel
- To post as a guest, your comment is unpublished.[b]Thank You Much To Provide And Improve The Idea To Creat Excel Series [/b]
- To post as a guest, your comment is unpublished.I was successful in setting up 'Customize and insert unique sequence numbers with suffix and prefix'
But, when I print it will only print the first number. It will not print my 50 pages with sequential numbers (201500941, 201500942, 201500943, etc)
What am I doing wrong? - To post as a guest, your comment is unpublished.Please guide me that i have Purchase order in one excel sheet i.e 200 pages i want to know any formula for footer page number which should be permanent Means i have 1st purchase order of 3 pages, 2nd purchase order for 4 pages and 3rd purchase order for 2 pages. each purchase order has different Serial number but all in one excel sheet i.e sheet1. i inserted footer page no of ? which generate 1 of 9, 2 of 9 etc. Please guide i want to segerate the footer page number for 1st page order 1 of 3, 2 of 3 and 3 of 3. 2nd purchase order should have footer page number 1 of 4, 2 of 4 etc and hence for 3rd purchase order. looking forward for your guidance
Kind Regards
Javed - To post as a guest, your comment is unpublished.This was so helpful! Thank you!!
- To post as a guest, your comment is unpublished.I make bills to be paid in excel sheets.
Is there any way that the bill no. gets incremented automatically when i open a new workbook.?? - To post as a guest, your comment is unpublished.Thanks a lot .It helped me a lot.Thankyou very much
- To post as a guest, your comment is unpublished.So what happens when I have created these entries, but after a while I deleted some.
Will the numbers of the deleted ones 'come back' again when i add new entries?
I mean, my purpose is, these numbers are never 're-used'.. Can this be done?
Many thanks!
Chloe